Careers at Mystic Museum of Art
Director of Finance
The Director of Finance manages financial operations, accounting, human resources, and insurance for Mystic Museum of Art (MMoA). The Director of Finance is also responsible for contracts including parking lot right of way and parking leases.
The Director of Finance is one of two senior staff positions that report directly to the Executive Director. He/she maintains working relationships with all employees, serves as a non-voting member of the Finance Committee of the Board of Directors, and provides the financial information needed by the Treasurer for Board reports.
The Director of Finance fills a highly responsible role that requires professional skills, a strong work ethic, and unqualified integrity.
This is a full-time exempt position. The incumbent is retiring.
- Maintenance of good banking relationships and practices.
- Management of and recommendations regarding human resources; maintenance of personnel files and orientation of new hires.
- Management of all types of insurance coverage and insurance claims.
- Tracking donor- and board-restricted funds.
- Preparation of grant-related financial information (applications and reports).
- Work with Facilities Manager on:
- Invoicing for parking lot vouchers
- Organizing parking lot cash boxes
- Accounts payable and receivable, including invoicing.
- Bank deposits
- Weekly payrolls and reconciliation for museum and parking lot employees
- Bank account reconciliations
- Payment of State taxes and fees
- Investments reconciliation
- Annual audit preparation & support
- Credit card PCI compliance and management
- Preparation of 1099’s.
- Parking lot lease renewals (right of way agreements, parking, propane tank).
- With Executive Director—preparation, and oversight of annual operating budget.
- Support of annual fundraising events.
- Management of Town of Groton tax exchange agreement: payment, invoicing, and processing refund.
- Knowledge of and experience with accounting and business systems in organizations with annual budgets of approx. $1M/year or more. Three years’ experience or more preferred.
- Experience with nonprofit budgeting and accounting.
- Experience in human resource management.
- Knowledge of and experience with standard accounting systems.
- Knowledge of and experience with computer systems and related software (QuickBooks and Microsoft Office suite) and equipment.
- Familiarity with insurance practices for public organizations.
- Good written and oral communications skills.
- Ability to work with fellow employees as a team.
- Undergraduate degree in business, finance, or accounting.
Mystic Museum of Art is an Equal Opportunity Employer.
To apply, please email cover letter and resume, with subject line: Director of Finance: firstname.lastname@example.org
For further information: 860.536.7601, ext 201
Director of Advancement
The Director of Advancement is a new position that provides senior leadership for the fundraising, marketing, and public relations functions of Mystic Museum of Art (MMoA).
- Leadership in planning and executing a well-developed and articulated plan for growth in fundraising, marketing and public relations.
- Supervision of fundraising, marketing, public relations, and space rental functions, that make optimal use of MMoA human and financial resources.
- Effective and consistent communication with internal and external constituencies.
- One of two senior staff positions that report directly to the Executive Director and may serve as interim Director in her absence.
- Supervision of Special Events/Space Rental Manager, and the fundraising support functions of Visitor Services Manager (database management, social media program, administrative support).
- Liaison with marketing consultant.
- Staff leadership for Advancement and special event committees (e.g. annual gala) of the Board of Directors.
- MMoA representative developing relationships with media, civic, trade, and commercial entities.
Duties and Responsibilities
Provides vision and leadership for MMoA external relationships integrating fundraising, marketing, and public relations functions into a coherent program
- In consultation with Executive Director, develop multi-year plan to identify key business and audience development priorities.
- Develop and implement annual fundraising and marketing plan in support of institutional priorities, to include
- Membership: build value proposition to increase number and level of membership gifts.
- Annual fund: increase prospect and donor base, track donor trends and engagement.
- Special project support: develop resources for special exhibitions and museum programs.
- Foundation and corporate grants: research, secure, and manage restricted and unrestricted grants.
- Special events: expand audience base, raise unrestricted funds, diversify audiences.
- Individual and planned giving: cultivation, solicitation, and stewardship.
- Seek and develop support of Advancement committee in strategizing and implementing fundraising program with special emphasis on instituting a major gifts program.
- Help identify and recruit volunteers for fundraising committees and events.
- Coordinate meetings, provide pre- and post-meeting support materials.
- Track and analyze fundraising data to optimize use of human and financial resources.
- Work with Visitor Services Manager and Director of Finance to assure timely processing of donations, acknowledgements, renewals, and reports.
- Ensure consistent high-quality communications (written, verbal, and visual presentation), consistent with target audiences.
- Continue to develop professional skills and understanding of the field and its best practices.
The Director of Advancement fills a highly sensitive and responsible role that requires professional judgement and discretion, a strong work ethic, superior communication skills, and unquestionable integrity.
- College degree in nonprofit administration or arts-related field, or equivalent years of practical experience; advanced degree a plus.
- Three years of professional experience with increasing responsibility in fundraising, marketing, and/or public relations.
- Understanding of and commitment to fundraising and marketing best practices, preferably in a museum or educational context.
- Demonstrated interest in and commitment to the arts and cultural sector.
- Fluency with social media platforms and standards.
- Experience with program and project budget management.
- Demonstrated success in developing and implementing major gifts program.
- Ability to anticipate and allocate needed resources; plan for resource development as needed.
- Knowledge of and experience with computer systems and related software (Microsoft Office suite and PastPerfect or other data management system) and equipment.
- Outstanding written and oral communications skills.
- Ability to work effectively in diverse capacities with fellow employees, Board members, professional colleagues and community members.
This is a full-time exempt position.
Mystic Museum of Art is an Equal Opportunity Employer
To apply, email cover letter and resume, with subject line: Director of Advancement: email@example.com
For further information: 860.536.7601, ext. 201